Practice Management and Technology

10 Ways to Maximize Your Business Tax Deductions

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Taxes can whittle away a significant portion of your business's capital. Are you taking advantage of all possible opportunities to lower your taxes through deductions? Keep these ten valuable deduction tips in mind as you total your business expenses for the previous tax year – and as you plan for the future.

  1. Take advantage of start-up costs and additional expenses. The costs of starting a business are often deductible over the first several years of the business's life. Other business expenses such as office supplies, postage and utilities may also be deductible.
  2. Record legal and professional fees. When running a business, you should always seek advice from experts on tax implications and best practices. Fees paid to attorneys, tax professionals or consultants are generally deductible in the year they are incurred. Business owners can also often deduct the cost of books related to doing business or practicing law.
  3. Deduct advertising expenses. The cost of promotional materials such as business cards, digital or print advertisements and even tradeshows may be deductible as current business expenses.
  4. Include membership and educational expenses. If you pay dues for a business-related association or pay to attend business-related seminars, such as CLEs, these may be deducted.
  5. Track new equipment or software purchases. Some small businesses can write off costs of specific assets in the year they are purchased. Software is typically depreciated over a period of time.
  6. Make interest work for you. If you use credit to finance business purchases, the interest is deductible. Be sure to keep records that prove the business used these items.
  7. Use your car for business and save. If you use your car for business or your business owns a vehicle, you can deduct some costs associated with it. There is a standard mileage rate you can deduct, along with tolls, parking fees and sometimes even depreciation.
  8. Keep receipts for entertainment expenses. Careful recordkeeping of coffees, lunches and other business meetings can allow you to deduct these expenses.
  9. Give and receive with charitable contributions. Unless your business is a corporation, most charitable contributions to qualified organizations are deductible. Be sure to maintain receipts, cancelled checks or written verification for your records.
  10. Retain all tax documents for at least 7 years. Good recordkeeping will not only save you time, but may also save you money. Keep copies of tax returns, all receipts, mileage logs, licenses and papers related to incorporation to help authenticate your deductions.

Important Bonus Tip: Seek the advice of a professional. Taxes can be complicated and confusing. To prevent mistakes or oversights, reach out to a tax professional when setting up your practice – and on an annual basis as your firm grows. You can also visit the IRS website to learn more about deducting business expenses.


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